User Interfaceĭocument copying is a less time-consuming and less complicated method than scanning. However, if you are looking to create a physical copy, use a photocopier. Thus, if you want to just create a digital copy, use a scanner. Photocopiers are equipped with their own ink system, output trays, and printing capabilities to create copies of a document. Photocopiers don’t just create digital copies but also printouts of the document. Scanners lack output trays, ink systems, and printing capabilities they only create digital copies. Scanners are tools for businesses, schools, entrepreneurs, or company owners who wish to become “paperless.”Īfter creating a digital copy, it sends documents to a computer (through email or network) for storage or saves them on a USB or memory card. Scanning creates a digital copy to be stored somewhere while photocopying doesn’t just create a digital copy but also prints it out. The significant differences are shared below by category. People often use photocopy and scan interchangeably without really knowing the differences.Īlthough it has been pointed out that the first step is similar, other stages of the procedure, on the other hand, are entirely different. You can also put it in the document feeder, which allows multiple papers to be copied or scanned at once.Īlso Read: Learn How to Photocopy on a Printer in MinutesĪfter this first step, the next stages are what separates photocopying from scanning. This is putting a document on the platen, which is a flat glass surface on the device’s top. The first stages of photocopying and scanning are the same which is to create a digital copy of a document. The main similarity between a photocopy and a scan is that they both make digital copies of a document. It’s a great way to create copies of a document for distribution. Instead of creating a digital copy of a document, photocopying creates a paper copy or hardcopy. It’s a great way to reduce the physical storage of paper especially if you want to go paperless. The digital copy can then be stored and sent digitally as well. Scanning creates a digital copy of a document. Photocopiers vs Scanners: How Do They Work?ĭocument scanning or document imaging is the process of turning a paper document into a digital picture (or microfilm).Similarities Between Photocopy and Scan.
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